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Supervisor Resources


  1. The department supervisor must complete the following forms and submit to the Financial Aid Office (finaid@nnmc.edu). The following links are available Work Study Request Form and Work Study Job Description and Duty Form
  2. Work-Study Assignment Committee will review new position requests on an annual basis (March) and make final decision to Approve or Deny the request
  3. If a position has been approved or denied, the requesting supervisor will be notified by a chair personnel to address the new position at the annual budget process
  4. Work-Study Employment Coordinator will create job advertisement that is posted both online and in the Financial Aid Office Bulletin board located in hallway
  5. Student applicants will contact hiring supervisor(s) to schedule interviews and complete selection process
  6. START DATE is provided after all HR documentation is complete and the New Student Work-study Hiring Orientation has been attended

*Supervisors are required to attend all Mandatory Work-Study Training(s) including Convocation*


  • Make arrangements to conduct the interview undisturbed
  • Review the job description
  • Prepare questions. Design open-ended questions that are behaviorally anchored – avoid “yes” or “no” answers. If you are unsure what you may ask in an interview, contact Human Resources


  • What attracted you to this job?
  • How will this job relate to your area of study and career goals?
  • What type of experience do you have with…?
  • What did you like most (or least) about your last job?
  • Tell me about a time when you encountered a difficult customer. What did you do?
  • Tell me about a time when you had to make a tough decision, but didn’t have all the information you needed.
  • How do you plan to balance your class work with your Work-Study job?


  • Assess the applicant(s) potential- definitely hire, hire, maybe, probably not, do not hire
  • Rank applicants
  • Make final decision
  • Follow-up with all applicants
  • Notify Work-Study Coordinator to remove job advertisement


Work-study students awarded during the academic year may work up to 20 hours a week while classes are in session. Work-study students are not permitted to work during campus holidays or anytime the campus is closed or on a 2 hr delay due to inclement weather.

It is important to meet with your student work-study student to determine the balance of award and remaining hours.


Policies include a provision that student workers cannot earn in excess of their academic year award. It is both the student and employer's responsibility to maintain a cumulative record of the student's gross earnings. Work-study students must stop working once they have earned their full award. Any earnings above the student's work-study award will be the departments responsibility to pay student for hour(s) worked. The Work-Study Employment Coordinator will send a "warning" notice to the student's supervisor when his/her earnings reach a certain threshold. The student and supervisor should carefully review how many hours the student has left to earn and plan accordingly.


Work-study students are initially attracted to a position by its complexity, level of responsibility, and skills a position can offer. Also, the flexibility around the students class schedule. The pay rate can attract the most qualified student to your position. Currently, campus positions are paid $10.50/hr


A student work-study employee must notify the supervisor no later than the beginning of the scheduled work period when unable to work. In the case of an extended absence, the anticipated duration should be reported to the supervisor as soon as possible. The supervisor is responsible for authorizing all absences; however, Work-study supervisors are urged to consider that the academic demands of the student should take priority


Work-study employees are not eligible to receive other employment benefits such as overtime pay, paid holidays, vacation, or sick leave, retirement benefits, unemployment insurance

Northern offers over 50 bachelor's, associate and certificate programs in STEM (Science, Technology, Engineering & Math); Nursing and Health Sciences; Liberal Arts and Humanities; Arts, Film & Media; Business Administration; Teacher Education and Technical Trades.
Northern New Mexico College is the most affordable 4-year college in the Southwestern US. Choose us for our value, our quality degree and continuing education programs in diverse areas of study, and our experienced faculty. We provide students with unique opportunities for academic, personal, and professional growth, small class sizes, personalized attention, and strong hands-on experiences from day one.
The Northern Foundation remains committed to stimulate leadership, promote equity, and grow resources and philanthropy in the Española Valley and surrounding rural areas. Over the past twenty years, we have granted $1.3 million to support over 1,250 NNMC students.