Supervisor Resources

HOW TO REQUEST A STUDENT WORK-STUDY POSITION

  1. The department supervisor must complete the following forms and submit to the Work-Study Employment Coordinator, Mrs. Angelique Rodriguez (by Jan. 20th). The following links are available Work Study Request Form and Work Study Job Description and Duty Form
  2. Work-Study Assignment Committee will review new position requests on an annual basis (February) and make final decision to Approve or Deny the request
  3. If approved, the Work-Study Employment Coordinator will notify supervisor and instruct the requesting departmen to address the new position at annual budget process
  4. If the request is Denied, the Work-Study Employment Coordinator will notify the requesting department supervisor
  5. Work-Study Employment Coordinator will create job advertisement that is posted both online and in the Financial Aid Office
  6. Supervisor is responsible to schedule interviews and complete selection process
  7. Start Date is provided after all HR documentation is completed and New Student Employee Orientation has been attended

*Supervisors are required to attend all Mandatory Work-Study Training(s)*

WHAT TO DO BEFORE THE INTERVIEW:

  • Make arrangements to conduct the interview undisturbed
  • Review the job description
  • Prepare questions. Design open-ended questions that are behaviorally anchored – avoid “yes” or “no” answers. If you are unsure what you may ask in an interview, contact Human Resources

SAMPLE INTERVIEW QUESTIONS:

  • What attracted you to this job?
  • How will this job relate to your area of study and career goals?
  • What type of experience do you have with…?
  • What did you like most (or least) about your last job?
  • Tell me about a time when you encountered a difficult customer. What did you do?
  • Tell me about a time when you had to make a tough decision, but didn’t have all the information you needed.
  • How do you plan to balance your class work with your Work-Study job?

WHAT TO DO AFTER THE INTERVIEW:

  • Assess the applicant(s) potential- definitely hire, hire, maybe, probably not, do not hire
  • Rank applicants
  • Make final decision
  • Follow-up with all applicants
  • Notify Work-Study Coordinator to remove job advertisement

MONITORING STUDENT'S EARNINGS / HOURS WORKED

Work-study students awarded during the academic year may work up to 20 hours a week while classes are in session. Work-study students are not permitted to work during campus holidays or anytime the campus is closed or on a 2 hr delay due to inclement weather.

It is important to meet with your student work-study student to determine the balance of award and remaining hours.

EXCEEDING WORK-STUDY AWARD AMOUNT

Policies include a provision that student workers cannot earn in excess of their academic year award. It is both the student and employer's responsibility to maintain a cumulative record of the student's gross earnings. Work-study students must stop working once they have earned their full award. Any earnings above the student's work-study award will be the departments responsibility to pay student for hour(s) worked. The Work-Study Employment Coordinator will send a "warning" notice to the student's supervisor when his/her earnings reach a certain threshold. The student and supervisor should carefully review how many hours the student has left to earn and plan accordingly.

WORK-STUDY PAY RATE

Work-study students are initially attracted to a position by its complexity, level of responsibility, and skills a position can offer. Also, the flexibility around the students class schedule. The pay rate can attract the most qualified student to your position. Currently, campus positions are paid $7.50/hr

ABSENCES

A student work-study employee must notify the supervisor no later than the beginning of the scheduled work period when unable to work. In the case of an extended absence, the anticipated duration should be reported to the supervisor as soon as possible. The supervisor is responsible for authorizing all absences; however, Work-study supervisors are urged to consider that the academic demands of the student should take priority

WORK-STUDY EMPLOYEE BENEFITS

Work-study employees are not eligible to receive other employment benefits such as overtime pay, paid holidays, vacation, or sick leave, retirement benefits, unemployment insurance

Work-Study Forms

Corrective Action Form

Evaluation Form

Evaluation Guidelines

Job Description & Duty

Payroll Calendar

Request Form for Continued Employment

Separation/ Transfer Form

Time Sheet

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The Northern Foundation remains committed to stimulate leadership, promote equity, and grow resources and philanthropy in the Española Valley and surrounding rural areas. Over the past twenty years, we have granted $1.3 million to support over 1,250 NNMC students.