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Date: August 23, 2021

Application Deadline: Open until filled

Position Title: Business Office Specialist

FLSA: Non-Exempt

Department: Business office Job Type: Full-Time

SUMMARY: Receives and records cash and charge payments in the College Accounting System. May process financial aid disbursements. Balances cash receipts on a daily basis.
DUTIES & RESPONSIBILITIES:
• Receive and receipt a variety of payments and other cash and cash-related transactions, to include payments on student accounts, third party payments, departmental receipts; verifies and posts to appropriate accounts;
• Prepare cash receipts for bank deposit; prepares daily cash reports and balances the cash drawer; reconciles cash, check, and credit card receipts daily, and investigates and resolves any out-of-balance problems;
• Answer inquiries regarding student accounts;
• Provide information to patrons regarding pertinent rules, policies, and procedures related to cash and cash-related transactions; direct patrons to proper offices, as appropriate, to seek resolution of problems beyond the information available to the cashier;
• Project currency and coin requirements and reorder as necessary;
• Disburse payroll, travel, accounts payable and reimbursement checks to students, faculty and staff;
• Assist in all aspects of collections of accounts receivable, including, but not limited to, making payment arrangements with students;
• Provide customer service oriented interaction in all face to face, telephone and e-mail responses;
• Provide dual credit students book allowances, processes billing for dual credit book purchases;
• Assist Student Accounts Receivable Coordinator in student accounts receivable related duties as assigned;
• Participate in internal and external audits as required;
• Prepares purchase requisitions as need by business office personnel;
• Support other business office functions as assigned;
• Regular and dependable attendance is required;
• Maintains confidentiality of college and student records;
• Performs other duties as assigned.
MINIMUM JOB REQUIREMENTS: High school diploma or GED; at least six months of experience directly related to the duties and responsibilities specified.
PREFERRED QUALIFICATIONS:
• Experience working with Ellucian Banner
• Experience working in a higher education setting
KNOWLEDGE, SKILLS, and ABILITIES:
• Knowledge of cash management principles and/or procedures;
• Ability to calculate numbers, correct entries, and post to records;
• Ability to analyze and solve problems;
• Account balancing skills;
• Ability to maintain confidentiality of records and information;
• Ability to effectively communicate accounting information, policies, and/or procedures in a manner easily understood by the customer;
• Knowledge of computerized information systems used in financial and/or accounting applications.
CONDITIONS OF EMPLOYMENT: Must pass a pre-employment background check that will include criminal and credit history.

PHYSICAL DEMANDS:
• No or very limited physical effort required.
• No or very limited exposure to physical risk.
WORK ENVIRONMENT: Work is normally performed in a typical office environment.

APPLICATION PROCEDURE: A complete application must include: 1) a letter of interest, 2) resume, 3) names, addresses, and phone numbers of (3) three references.

References will be contacted in conjunction with interviews.

Required application materials should be sent to: humanresources@nnmc.edu.

NNMC IS AN EQUAL OPPORTUNITY EMPLOYER

Northern offers over 50 bachelor's, associate and certificate programs in STEM (Science, Technology, Engineering & Math); Nursing and Health Sciences; Liberal Arts and Humanities; Arts, Film & Media; Business Administration; Teacher Education and Technical Trades.
Northern New Mexico College is the most affordable 4-year college in the Southwestern US. Choose us for our value, our quality degree and continuing education programs in diverse areas of study, and our experienced faculty. We provide students with unique opportunities for academic, personal, and professional growth, small class sizes, personalized attention, and strong hands-on experiences from day one.
The Northern Foundation remains committed to stimulate leadership, promote equity, and grow resources and philanthropy in the Española Valley and surrounding rural areas. Over the past twenty years, we have granted $1.3 million to support over 1,250 NNMC students.