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Date: October 25, 2022

Position Title:  Administrative Assistant

Department:   Arts & Human Sciences

Job Type: Regular/Full-Time

FLSA:  Non-Exempt

Application Deadline:  Open until filled


SUMMARY:  Performs a variety of administrative support for the Arts & Human Sciences Department.



  • Greet and direct visitors (internal and external), serve as a primary information resource, resolves routine administrative problems ,and answers inquiries concerning activities, policies, procedures and operations of department; direct visitors to the appropriate personnel;
  • Monitor and reconcile budgets; assist with administrative duties of the department, including but not limited to book adoptions, evaluations, inventory and purchasing, travel requests ,and reimbursements;
  • Update book adoptions with Student Supply Lists;
  • Research and obtain price quotes for Purchase Requests;
  • Enter classes and textbook requirements through Textbooktool.com;
  • Request, order, and follow-up on Instructors Desk Copies from Publishers;
  • Serve as administrative support for student/faculty in the following capacity – assist with registration using Banner, call students when a class is canceled utilize Banner to get contact information, assist instructors with clerical duties, ensure classroom cleanliness, pick up and distribute mail;
  • Maintains department window displays, activity calendar and bulletin boards;
  • Maintain the Department Google Calendars;
  • Post advertisements throughout campus bulletin boards;
  • Compile department updates for website;
  • Complete assignments requiring the collection and organization of data;
  • Perform general office duties, i.e., compose letters, proof, type, duplicate and distribute correspondence, answer telephone, take messages and answer routine questions;
  • Supervise student employees;
  • Will be required to continually learn new computer applications;
  • Must maintain regular attendance;
  • Perform other duties as assigned


MINIMUM JOB REQUIREMENTS:  High School Diploma or GED.  Three (3) years general clerical secretarial experience.


SPECIAL REQUIREMENTS:  Must be willing to work weekends, evenings, and odd hours as required.



  • Knowledge of Microsoft Office Applications (e.g. Word, Excel, Publisher, PowerPoint, and Outlook);
  • Ability to use both PC and Mac computers;
  • Ability to provide exceptional customer service;
  • Knowledge of supplies, equipment, and/or services ordering;
  • Organizing and coordinating skills;
  • Ability to create, compose, and edit written materials;
  • Ability to perform simple accounting procedures;
  • Skill in the use of operating office equipment;
  • Ability to understand and follow specific instructions and procedures;
  • Ability to communicate effectively, both orally and in writing;
  • Records maintenance skills;
  • Ability to maintain confidentiality of records and information;
  • Word processing and/or data entry skills.


CONDITIONS OF EMPLOYMENT:  This position is represented by a labor union and is subject to the terms and conditions of the Classified Staff Collective Bargaining Agreement.



  • Occasional prolonged standing is required;
  • Occasional lifting up to 25 pounds;
  • No or very limited exposure to physical risk.








Northern offers over 50 bachelor's, associate and certificate programs in STEM (Science, Technology, Engineering & Math); Nursing and Health Sciences; Liberal Arts and Humanities; Arts, Film & Media; Business Administration; Teacher Education and Technical Trades.
Northern New Mexico College is the most affordable 4-year college in the Southwestern US. Choose us for our value, our quality degree and continuing education programs in diverse areas of study, and our experienced faculty. We provide students with unique opportunities for academic, personal, and professional growth, small class sizes, personalized attention, and strong hands-on experiences from day one.
The Northern Foundation remains committed to stimulate leadership, promote equity, and grow resources and philanthropy in the Española Valley and surrounding rural areas. Over the past twenty years, we have granted $1.3 million to support over 1,250 NNMC students.