Work Study FAQs

Purpose of Work-Study

The student employment program is designed to provide part-time employment to students who have financial need and require additional income to help meet costs of post secondary education. The student employment program also provides students with actual work experience, providing the opportunity to apply their skills in a professional enviroment

What is Work-Study?

Work-study is a form of need-based financial aid that allows students to work on or off campus to earn money to pay for college expenses. Students with work-study will have it included as part of their financial aid package. Work-study awards are offered on an annual basis. You must apply every year by submitting the FAFSA.

How do I qualify for work-study?

Every student who is interested in pursuing work-study, must complete a FAFSA application, ensure that your financial aid file is complete and enrolled in a minimum of six credit hours to be considered for work-study

How to I accept work-study?

You must sign and  return your current award letter back to the Financial Aid Office. If you do not have one, you can sign the copy of the letter found within your financial aid file.

How many hours can I work?

Most students work between 12-20 hours per week. The amount of hours are determined by the Work-Study Coordinator when evaluating enrollment. Students are not allowed to work more than 20 hours per week.

Is work-study taxed?

Yes. Work-study earnings are taxed. Besides social security and other applicable taxes, how mush is deducted from your paycheck depends largely, when hired, on how you fill out your W-4 form. Completion of the W-4 form indicates the number of exemptions for withholding purposes.

Do I get to study while I work?

No. Work-study earnings are paid as a wage for work performed. For example, you cannot get paid for hours not worked as described within the job description and duties.

Do I have to earn my full work-study award within the academic year?

No. This is the maximum amount of funds you can earn. There are no consequences for not earning the full amount of your award.

Who is eligible for a work-study job?

Only students who have been awarded work-study as part of their financial aid package can apply for a work-study job.

How many jobs can I have?

You can only have one work-study job at a time. If you decide to switch (transfer) jobs at some point in the year, you will need to resign from one position, submit a separation form in order to be hired in another position.

How do I find a job?

You can view all available positions by accessing the Work-Study Avialable Positions online as well as the bulletin boards found within the Financial Aid Office. Positions for the current year (Ex. 2016-2017 academic year) will begin to be posted online on July 1st and will continue to be posted throughout the year. 

Please Note: All positions are subject to change at any time with or without any notice.

Will I get placed in a job automatically?

No. You will need to navigate all available positions to find the ideal position for you. Be prepared to provide a cover letter, resume and a copy of your class schedule. Interviews will be scheduled by the hiring department.

Why did my work-study award decrease?

  1. Work-study awards can decrease because financial aid in another area has increased, e.g., an outside scholarship check arrived.
  2. The student has earned the full amount of their award
  3. the student is not maintaining satisfactory academic progress
  4. The student has withdrawn from Nothern
  5. Or, all funds allocated to Northern have been spent

Because I have been awarded work-study, am I guaranteed work-study employment?

No. It is your responsibility to locate and secure a work-study job, by searching online or at designated locations, then contact the hiring employers and arrange interviews. Being awarded work-study does not guarantee you will be hired in a work-study job.

Please Note: All work-study awards if not accepted are automatically cancelled after two weeks and redistributed to another eligible student.

Once I have been awarded, can I start working?

No. Every student who has been awarded work-study must go through the hiring process, a start date is made by the Work-Study Coordinator.

How will I get paid

You will get paid in the form of a paycheck twice a month, unless you have setup the electronic direct deposit option.

Please Note: If you fail to pick up your paycheck within 14 days, it will be mailed directly to you.

Does my paycheck go directly to my bank account?

No, paychecks go directly to you either by a check mailed to you or by direct deposit to your bank account (you must complete a

Can I be hired as a work-study student without a work-study award?

No. Students have to apply for financial aid and demonstrate financial need to be awarded a work-study award. Due to limited funds, awards are not guaranteed to all students

Am I required to work the full 20 hours a week?

No. We encourage each student work-study employee to work all hours if possible. You are not penalized if you don't work the maximum hours a week

Who do I contact if I have questions about my check?

For any questions or concerns regarding your paycheck, it is best to talk to the Payroll office. For a copy of your submitted time sheet, please visit the Work-Study Coordinator.

Do I have to repay my work-study award?

No, student work-study employees are not required to pay back any of their earnings

If accepted work-study and do not find a job, can I apply for the next term

Yes. Once you have accepted your work-study for the academic year, and you failed to secure a job. Your award for the following semester will not be affected.

What if I accept and change my mind

You can decline or reduce the work-study award at any time. However, if you do not utilize the award, it may impact another student's ability to have a work-study position.

What if I didn't answer, "Yes" on my FAFSa to do work-study

You can still make a FAFSA correction to update the work-study question to "Yes." The Financial Aid Office can assist you by updating the information for you.

What if I declined my work-study awards?

You will not be able to change your mind later in the year. Funds are extremely limited. Once a student declines work-study, it will be offered to another student. this is a highly competitive award and there is no guarantee that you will receive it in subsequent years.

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